Team Assistant for a Global Investment Company 12-month MAT COVER (FTC) £45-50k

Joyce Guiness
  • Post Date: October 26, 2021
  • Apply Before: January 26, 2022
  • Applications 0
  • Views 154
Job Overview

We are looking for a Team Assistant to provide secretarial and administrative support to the Senior Management team. The individual will be required to liaise with internal and external stakeholders in order to carry out day-to-day scheduling, coordinate travel arrangements, and provide contact management. You will also support the Compliance function with Regulatory administration. We need a Candidate with a minimum of 2-4 years experience in a similar role/environment, with excellent organisational skills and who is a quick learner, who has a trustworthy and discreet attitude. The company is looking for someone who is proficient in all MS Office packages, including PowerPoint, Visio, and SharePoint.


Duties include but are not limited to:

• Diary management, travel schedule, and expense management for the senior team
• Liaising with clients and external EAs to schedule meetings and calls for the senior team
• Contribute to scheduling and preparation for key meetings, including those of the board of directors, internal committees, and with external stakeholders
• Build and maintain efficient working relationships with other assistants and support functions (IT Service Desk, Finance, and Corporate Services)
• Filtering and prioritising incoming mail and telephone calls
• Assist with preparation of presentation materials and other communications
• Meet, greet and host visitors and provide occasional cover for Front of House
• Managing the training, declarations, and certification cycle for all employees
• Providing admin coverage for team members
• Due diligence paperwork collation for clients
• Quarterly transaction reports



***Joyce Guiness is one of the most established boutique recruitment agencies in London specialising in secretarial support roles.  We cover PA, EA, Team Assistant, Receptionist, Office Manager, Marketing, Event, Hospitality, and temp work across all industry sectors. Joyce Guiness as an agency is unable to respond to the high volume of applications. If you are already registered with Joyce Guiness, please do not hesitate to contact your consultant directly.***

Job Detail
  • Salary Band£40,000 - £50,000
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