Office Manager/TA for Property Co. SW London. Up to £35k. Office-based.

Joyce Guiness
  • Post Date: 14/06/2022
  • Apply Before: 14/09/2023
  • Applications 0
  • Views 27
Job Overview

This role is an opportunity to become part of a team and get involved in all aspects of the business. We are looking for a Candidate that can provide efficient and proactive support to the office team and CEOs.

The successful candidate should be highly organised, flexible, and able to clearly prioritise their duties and meet deadlines, and have a high attention to detail. They should possess strong communication skills (both verbal and written) and can work under pressure whilst maintaining a high level of service to clients and colleagues. Enthusiastic and always willing to do a high-quality job. Excellent IT skills – Microsoft Office, databases, Outlook. Good typing speed. You will be a part of the team and be involved in both the residential and commercial properties and the finance side also, you will be positioned front of house so you will need to be presentable at all times.

 

Duties include but are not limited to:

  • Manage the office IT, telephone and network connections
  • Dealing and coordinating with ERIS IT support
  • Manage all stationery supplies for the office, including branded stationery
  • Responsible for maintaining the document management & electronic filing system (SharePoint and Property Management system)
  • Manage and keep up to date the phone system and lists for staff
  • Manage office rota for office workings days
  • Manage SharePoint holiday calendar
  • Manage car park spaces for visitors/contractors
  • Manage kitchen and office cleaning supplies,
  • Dealing with all enquires in website inbox
  • Assisting with website and social media
  • Arranging maintenance call outs for office photocopier and organise replacement stock of toner
  • Management contract and price negotiation with office equipment suppliers (water, Cleaning and stationery)
  • Preparation and manage office budget – Shared responsibility
  • Assist with the management of staff mobile phones
  • Support employees with a range of administrative tasks including typing of letters, reports and other documents as required
  • Assisting the team with filing of legal documents such as title deeds and leases
  • Work with multiple diaries (internal and external) to diarise internal and external appointments for the team
  • Responsibility of personal company credit card and submitting expenses monthly
  • Raise purchase orders for all office related invoices

 

***Joyce Guiness is one of the most established boutique recruitment agencies in London specialising in secretarial support roles.  We cover PA, EA, Team Assistant, Receptionist, Office Manager, Marketing, Event, Hospitality, and temp work across all industry sectors. Joyce Guiness as an agency is unable to respond to the high volume of applications. If you are already registered with Joyce Guiness, please do not hesitate to contact your consultant directly.***

Job Detail
  • Salary Band£30,000 - £40,000
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